Massy Wood is recruiting for a Procurement Assistant for their Trinidad Office with considerable experience in the oil, gas and energy services industry.
The Procurement Assistant provides operational and administrative support to the Procurement team. The role ensures timely processing of purchase orders, monitoring of vendor deliveries, support for supplier payments and completion certificates, and contributes to the overall efficiency and compliance of procurement activities.
Supplier Follow-Up & Communication
- Maintain regular contact with suppliers to confirm purchase order (PO) status, shipping details, and expected delivery timelines.
- Escalate potential delays or issues to the relevant stakeholders for resolution.
Order Tracking & On-Time Delivery (OTD) Management
- Order Tracking & On-Time Delivery (OTD) Management
- Monitor supplier performance against agreed delivery dates.
- Update internal systems and records with current delivery statuses.
- Support subcontractor management by ensuring timely material availability
Internal Stakeholder Engagement
- Provide routine updates on PO status to procurement, materials management, and project teams.
- Prepare and circulate expediting reports, highlighting risks, delays, and recovery actions.
- Collaborate with warehouse, logistics, and contract focal points to align priorities.
Documentation & Reporting
- Maintain expediting logs and records in accordance with company standards.
- Support data collection and reporting for supplier performance evaluations.
- Assist in identifying trends and providing input for process improvements.
- Performs all other related job functions as required
Purchase Order Processing
- Generate and process purchase orders in line with approved requisitions and procurement procedures.
Purchase Order Close-Out Support
- Assist in reviewing and closing purchase orders upon delivery completion and invoice verification.
- Maintain accurate and up-to-date records in the procurement system.
Supplier Payment Certificates
- Support in preparing and verifying supplier payment certificates.
- Ensure all documentation is complete and compliant with company policies.
Completion Certificates
- Assist in generating contract or project completion certificates.
- Coordinate with stakeholders to confirm completion milestones and documentation.
Other Support / Ad-Hoc Responsibilities
- Assist procurement team with reporting, documentation, and data entry.
- Support internal and external audits by providing required records.
- Maintain vendor files and procurement records in compliance with company policies.
- Support process improvement initiatives within the procurement function.
- Provide general administrative support to the procurement team as needed.